Wednesday-Friday, 4-6 September

Preparing of your presentation  

Please read carefully and completely these instructions so as to meet the standards of quality expected by the Conference Committee and audience of the SISPAD 2019. In particular, it is important that your slides are clearly readable from all seats in the room.

A PowerPoint Presentation Template can be obtained by clicking here PowerPoint Template. Even if you do not plan to use PowerPoint, carefully review the information in the PowerPoint template.

Use of animation: If you plan to use animation, you MUST have prior approval from your Session Chair. Once you have received approval, SISPAD encourages the use of MPEG file format. The conference cannot guarantee that other formats will work correctly.

Suggestions for a good presentation:

  1. Introduce the context and motivation of your work. What were your objectives ?
  2. Use an itemized outline slide that you can repeatedly show along your presentation to recall the audience the next point that you are going to discuss.
  3. Use your presentation to convey the essential points of your work. It is often not possible to present the entire material and you are thus requested to be selective.
  4. Keep concepts as simple as possible and limit each page to one main idea.
  5. Use several simple figures rather than one complicated one, especially if you plan to discuss it at length.
  6. Make a clear conclusion for your work and suggest future directions and potential applications.
  7. Rehearse your talk aloud with a private audience. Practice with your final electronic presentation.

Preparation Instructions

  • Refer to the SISPAD PowerPoint template as a guide for formats and presentation recommendations
  • Page set-up: SISPAD uses a widescreen 16:9 aspect ratio for all presentations.
  • Leave 1cm margin on all four sides.
  • All pages should be in a horizontal format, not vertical.
  • Please use logos only in the title and conclusion pages.
  • High contrast is important. Use black or dark colored fonts on a white background.
  • Use Calibri or a similar sans serif font. Do not use font sizes smaller than 24 point.
  • For pages with text only, use no more than 30 words and no more than 6 lines, per slide.
  • For illustrations, make all lines, numbers, and captions of sufficient thickness and size so that they are projected clearly. Again, use Calibri or a similar sans serif font and do not use font sizes smaller than 24 point.
  • Do not rely on moving back to previously shown pages. Use duplicate copies of a page if you need to refer to it at different times in your presentation.
  • Often graphical data imported from another application have inadequate line width and font size to be useful. If necessary, re-draw the material using native PowerPoint graphics.
  • Save your presentation using a file name with the pattern “S-P_author_n.ppt” (or .pdf) where S is the Session Number (number before the period), P is the Paper Number (number after the period, see conference programme). Author is your last name and n is the version number of your file.
  • Embed true type fonts in powerpoint files:
  • To embed fonts, click on “File”, “Save As”, “Tools”, “Save options”, “Embed fonts in the file” or, click on “File”, “Save As” and check “Embed True Type”

Uploading your presentation 

Electronic projection is required for all technical papers. Please use a USB drive to bring an electronic copy of your presentation to the SISPAD.

The projection medium is either Powerpoint or PDF (Adobe Acrobat).

When preparing your electronic presentation, please follow the instructions in this document. We also urge you to use the SISPAD template available at PowerPoint Template.

Following the guidelines is important for the quality of your presentation.


All presentations should be uploaded to the PC in the presentation room (please check the conference programme) the day prior to your session. The speakers of sessions S1, S2, S3, S4 are encouraged to upload their presentation in the afternoon of Tuesday September 3rd during the tutorials. Should this not be possible, please upload your presentations on Wednesday September 4th before the opening of the conference or right after the first Plenary Invited Presentation.

All speakers are requested to preview their presentations in the computer system of the presentation room. A conference attendant or your Session Chairman will be available to help you with the preview of your presentation.

Confidentiality: The content of electronic presentations are assumed to be placed in the public domain at time of the SISPAD. However, we will make reasonable attempts to delete all electronic files from SISPAD computers after the presentations are completed. The SISPAD will not publish or distribute the presentation material.

Making Your Presentation

Please go to the room assigned to your presentation 20 minutes before the session begins. Your Session Chair will instruct you on use of the microphone and the controls to advance the images in your presentation.

You will have a laser pointer to direct the audience’s attention to a particular area of an image during your presentation. Please observe proper etiquette with this pointer: do not turn it on when it is not needed. When it is needed, please point carefully to the area of interest rather than wave it carelessly across the screen.

The audience will have microphones available for the question-and-answer period. However, if a question is inaudible to everyone in the room, please repeat the question yourself before answering it. If there is difficulty understanding a question due to a language barrier, please ask your session chair for assistance.

Time Allowed for Presentation

Regular papers are allotted an overall 20 minutes time slot, and it is recommended that speakers use no more than 16 minutes for the presentation in order to leave at least 4 minutes for a question-and-answer period following each talk. The Session Chairperson will introduce the speakers and will moderate the question-and-answer period.  

Presenting authors are requested to be available at the end of the session in the room where they have given their presentation in order to address possible questions that did not fit in the question-and-answer time.

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